How to Download Bill of Entry from ICEGATE: A Guide

For Indian exporters, staying compliant with customs documentation is crucial and one of the most important documents in the import-export process is the bill of entry. While this document is usually filed by the importer, exporters often need access to it for GST filings, audits, and customs clearances. Many businesses struggle with downloading the bill of entry from ICEGATE, especially when trying to obtain an official digital copy for records or verification.

This blog offers a clear, step-by-step guide on how to download the bill of entry copy online, discusses the common problems users face, and provides easy solutions. If you’re unsure where to start or what details are needed, this article will walk you through everything, from login to document retrieval. Whether you’re looking to download the bill of entry from ICEGATE for compliance or internal use, this guide covers it all in a simple, actionable format.

Learn the term

A Bill of Entry (BOE) is a legal document that importers must file with customs authorities when bringing goods into a country. It serves as a declaration of imported goods, providing details about the items, their value, quantity, and other relevant information.

Step-by-step process to download bill of entry from ICEGATE

Exporters or logistics teams can access the bill of entry using the ICEGATE portal if they have details like the Import General Manifest (IGM), Bill of Lading (BoL), and shipping bill number. Here’s a step-by-step guide:

Step 1: Visit ICEGATE

Go to www.icegate.gov.in, the official portal for customs document services like shipping bills and bills of entry.

Step 2: Log in/Register

Click “Login.” Use your credentials or register with your IEC, PAN, email, and mobile. A Digital Signature Certificate (DSC) may be needed.

Step 3: Access bill of entry

Navigate to “Services” → “Bill of Entry” or “BE Tracking.” Public search is available, but downloads require login.

Step 4: Enter details

Provide port code, bill of entry number and date, and captcha. Ensure accuracy to avoid retrieval errors.

Step 5: Submit and review

Click “Submit” to view status, submission details, and payment info. If no result appears, recheck the inputs or processing status.

Step 6: Download and save

If available, click the PDF/download icon. Save the document for GST refunds, audits, and customs compliance.¹

Common shipping bill downloading issues and their fixes

Even with all details in place, users often encounter technical or documentation errors. Below is a table of common issues and their solutions:

Issue

Cause

Fix

Bill of entry not found

Incorrect BoL, IGM, or port code entered

Double-check data with shipping partner or freight forwarder

“No record found” error

Delay in BoE filing by CHA or customs

Wait 24-48 hours and retry

Unable to log in

ICEGATE account not linked to IEC or inactive

Re-register or raise a ticket with ICEGATE support²

Document not opening

Missing PDF viewer or corrupt file

Use an updated browser and retry download

e-SANCHIT docs missing

Not uploaded or access restricted

Ask CHA or customs to re-upload if necessary³

Conclusion

Understanding how to download bill of entry from ICEGATE empowers Indian exporters to maintain accurate documentation and stay compliant with customs regulations. The bill of entry download process is straightforward when all shipment details are available. Despite being an importer’s primary document, exporters also benefit from access to Bills of Entry — especially in cases of re-imports, returns, or GST reconciliation.

Whether you’re verifying duty payments or simply archiving trade records, using ICEGATE’s online system reduces dependency on intermediaries and gives real-time access to critical documents.

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Frequently Asked Questions

1. How do I find my bill of entry online?

You can visit the ICEGATE website and enter details like port location, bill of entry number, and date to access your bill of entry online.

2. How do I file a bill of entry manually?

You can file a bill of entry manually by visiting the Customs Office of the port concerned.

3. What is the time limit to file the bill of entry?

You can present the bill of entry at any time before 30 days of the expected arrival of the vessel or aircraft that carries your imported goods to India.

4. Which copy of the bill of entry is submitted to the bank?

The importer’s copy of the bill of entry is submitted to the bank.

5. What are the benefits of downloading shipping bills?

Downloading your shipping bill allows you to maintain proof of export, claim GST refunds, and comply with audit requirements. It also ensures transparency and saves time compared to physical document collection.

Published on December 29, 2022.
Updated on September 08, 2025.

Sources:
1. https://www.bajajfinserv.in/download-shipping-bill-from-icegate
2. https://vyaparapp.in/glossaries/invoicing/what-is-bill-of-entry#:~:text=Errors%20in%20the%20Bill:%20Mistakes,ensure%20your%20data%20is%20correct
3. https://afleo.com/how-to-download-shipping-bill-from-icegate-simple-step-by-step-guide/

Related blogs

Bill of Entry is a document filed by importers or customs clearing agents upon the arrival of imported goods.

What is the bill of entry (BOE)? Know meaning, types, importance, and filing process

You can check the status of a bill of entry (BOE) on the ICEGATE portal by providing the port code and BOE.

How to check bill of entry status on ICEGATE: A step-by-step guide

The Indian Customs Electronic Gateway is the official website of the Central Board of Indirect Taxes and Customs.

What is ICEGATE? Meaning, services, benefits, and registration process

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How to download bill of entry from ICEGATE: A guide